VOLUNTEERS NEEDED FOR APRIL POINTS EVENT #2

[zoomzoom]

Most everyone seems pleased with the first event. Two key individuals from the first event (Scott M and Jim R) won't be around for the second event. Therefore, we need some members to STEP UP and fill this void. Otherwise, the second event won't be nearly as successful as the first event.

We really need assistance with:
1. Course Design (to fill in for designer extraordinaire Jim R).
2. Timing equipment setup/registration/software operation.
3. Waiver station -- This was really tedious, and needs to be rotated around.
4. General assistance -- Things like unloading the trailer, marking cones, chalking the course, etc.
5. As we have very few safety stewards (at least right now), a volunteer for this would be appreciated too.

If you can show up at 7am and work until the drivers meeting, please post a reply, stating your preferred setup assignments. Based on the responses, we'll try to organize this beforehand.

[CivicSiguy]

Most everyone seems pleased with the first event. Two key individuals from the first event (Scott M and Jim R) won't be around for the second event. Therefore, we need some members to STEP UP and fill this void. Otherwise, the second event won't be nearly as successful as the first event.

We really need assistance with:
1. Course Design (to fill in for designer extraordinaire Jim R).
2. Timing equipment setup/registration/software operation.
3. Waiver station -- This was really tedious, and needs to be rotated around.
4. General assistance -- Things like unloading the trailer, marking cones, chalking the course, etc.
5. As we have very few safety stewards (at least right now), a volunteer for this would be appreciated too.

If you can show up at 7am and work until the drivers meeting, please post a reply, stating your preferred setup assignments. Based on the responses, we'll try to organize this beforehand.

I'll work the Waiver station again. It is a tedious job, but I can effectively manage the flow of traffic and explain tech setup, parking, and paperwork.

If someone wants to help me out, it would be greatly appreciated. I will be there at 7AM to change my tires and await the arrival of the trailer. If the trailer can be there by 7:30, I'll get the documents, table, pens, cones, etc. and setup waiver station.

I would like to implement the same basic system as last time with point of entry to be around the back side of the stadium, it worked rather well.

If someone else wants to run the waiver station, I'll show them how we did it last time and help set them up, and run the laptop & timing equipment. I'm fairly electronics/computer savvy and shouldn't have any problems.

Course design needs to be a priority, and unfortunately, I lack the driving experience to provide assistance in that aspect. However, I want to stress the importance of designing a good track well before the event to ensure proper flow of communication and efficiency. Anyone up to the task?

[CivicSiguy]

Magilson made several good points regarding the improvement of April's Points Event #2:

- Make sure work/run assignments work more smoothly next time.
- Bring trophies for at least the first three placements in each class.
- Get the "pit radio" system working so that the announcer can be heard from in car.

I'd add a few others:
- Make sure weekend membership registration forms are on-hand.
- Buy a couple more stackable plastic chairs so the waiver guys can sit.
- Buy flour in 50# bags from Sam's (I think the Civic Si guy made two flour runs).
- Get the name and phone number of someone who can unlock the stadium, so we can use the bathrooms!

Most importantly, we need more volunteers between the 7am to 10 am time range, to insure proper start times. If you are willing to show up and work during these times, please see the VOLUNTEERS NEEDED posting under TIMING & SCORING.

1) If someone can provide the technical information on the FM transmitter, I'll pickup the necessary adapters from Best Buy/Radio Shack and get it up and running before event 2 (maybe on the Saturday before).

2) Get me approval on purchasing a few folding plastic chairs, and I'll bring them with receipt to the next event.

I know that Chuck and myself will be there at 7 AM. If we can get, lets say another 10 people there, we can have all the basics up and running by 8:30-9:00 and focus all remaining volunteers and cone dropping, chalking, flouring, and overall prep on the course, as well as trailer setup.

It would be nice to set a goal to be "race ready" by 10:30. We don't have to actually start running then, but I would be interested to see how easily it can be pulled off. The extra 30 minutes can be spent in a longer drivers meeting and to ensure all the noob...err...novices are ready run, have walked the track, and are prepared by an experienced member.

I'll add a few things to follow up on as well:

- Food. Pizza was a great touch and helped ensure we could start 2nd heat after a 30 minute lunch. Chuck, will you see if they want to do it again?

- Restrooms. Lets figure this out well before the next event. Anyone have a contact name & number?

- Water. More of it would be a good thing. Who has water coolers? I can buy disposal (biodegradable) cups.

[magilson]

- Make sure weekend membership registration forms are on-hand.

Jonathan found them at the post office. They had been mailed with an improper address.

- If someone can provide the technical information on the FM transmitter, I'll pickup the necessary adapters from Best Buy/Radio Shack and get it up and running before event 2 (maybe on the Saturday before).

That won't be a problem. I know what the issue was last time but didn't have time to play around. It'll work next time. The question will be if the range is adequate, though.

- Water. More of it would be a good thing. Who has water coolers? I can buy disposal (biodegradable) cups.

We have two huge coolers that were just recently cleaned. We just need ice and water bottles. It'll be easier than managing cups and given the price of Sam's water we won't spend that much getting enough for everyone.

[RacinAlt]

I know that I will be there as a SSS, and Sam Henry Likely will be also.

It's APril 13 right?

[magilson]

It's APril 13 right?

April 20th

[Unstable]

I am staying out of your guys' way this year so you can run things the way you see fit, however one other area you might look at is the fun runs. I saw one guy come back in from the FR that was not a registered driver.

This can be corrected by acquiring different color wristbands for the drivers to wear, then your FR starter will easily tell who can or cannot run. At Nationals they had red and blue to designate the different days you ran so I know the colors are out there, plus it might not be a bad thing to have a 2nd clipboard at sign-in just for the drivers.

It was a good event for the first time out.

PS: Jonathan never loaded more emoticons on here. I wanted a golf clap or a thumbs up but had to settle for the smiley.

[Curtis]

I saw one guy come back in from the FR that was not a registered driver.

Wow, I missed that. If the Comittee has any ideas on this one, please get them to the next board meeting I am going to put this on the agenda.

Going forward I think we need a set, written policy, stating the consequences for anyone putting the club at risk like this.

Not trying to be a hard ass, but one bad incident is all it would take to end our whole SOLO program. It probably seemed harmless to the individual taking advantage, at the time, but he/she risk the whole program, and risk eliminating all this fun for the other 50 participants, for the rest of the season.

[AutoXChris]

wrist bands that are different colors are a great idea. Thats what they do in St. louis if i recall!!!

[AutoXChris]

and i will be there at 7-7:30 every event this year... so im game for whatever!!!

[Crazy_Dog]

I will check into getting different color wristbands! I like that idea!

Restrooms probably wont be opened up until the may event due to cold weather, I'll call and get a portajohn out there.


Water: I'll have water in the trailer the Saturday night before the next event.
I will designate a person with the responsibility of handling the cash and getting ice for the water.

How many chairs do we need? I purchased 2 new ones, should have the total of 4 for the trailer, 2 more needed for the waver stations?
I will get approval from the board at the next chance and have them in the trailer for the next event

before the next event we need the supps re-written.
I'll start a thread in the HQ forum about this, one of the things we can talk about is rules for fun-runs and what to do about violators or rule benders be it intentional or un-intentional rule breakers

if we just had 1 non-registered driver hit the fun runs then we did good. in the past it was a free for all as far as member vs non-member, driver vs non-driver. People just need to be educated in the new rules being handed down from topika.


How many SSS in training brought there paperwork and shadowed? and then got signed off on?

Did we announce the time schedule changes for the 3rd event?

[magilson]

How many SSS in training brought there paperwork and shadowed? and then got signed off on?

Did we announce the time schedule changes for the 3rd event?

Two were trained, one of which was "Big Tire" Bob. I'm not sure about the paperwork but it was brought to my attention that the two people were being trained so I would assume they knew what they were doing as far as paperwork.

The schedule changes (as far as starting times, registration times) were announced and will also be included on the front page and in the event thread. Beyond that I'm not going to care about late people. We cared about two late people this time. One was worth it and he was a great participater. The other was not worth it and is not welcome back... ever.

[Crazy_Dog]

Thats generally the case, late people are late because they don't respect other peoples time.
People without respect are often selfish and generally unpleasant to be around.

That said Forrest always shows up in the nick of time and I always let him register late lol

I always had a hard time turning people away, there are always reasons to let someone reg late. low numbers... need help... they drove in from Bermuda to be here... ect ect ect. but reality is I let to many people in and lost track of them, not very fair to the other drivers.



hehe I'll look into some emoticons.....

[magilson]

That said Forrest always shows up in the nick of time and I always let him register late lol

I think I remember him being there at a great time, this time. Pre-Reg helped. THE biggest problem I had was people walking up to the trailer with a completely blank tech card and expecting me to fill it out. I gave them a pen and made them do it, obviously. The second biggest problem was people were being teched without having filled out the back of their car. It would help a lot to make sure that the tech, who actually looked at the car, wrote down at leat their class so I'm not going off of their word. Plus it was another thing I had to fill out for them. With cold fingers it wasn't fun...

[Crazy_Dog]

Lol I think Forrest only showed up 5 min late or so *maybe* twice last year so I'll clarify that I'm just giving him a hard time as he seems like a defenseless victim


Tech can really help out the registration process if they make sure those cards are filled and answer questions about classes and such, I always got asked questions on the rules and I have what I'm sure is the least rule + car knowledge of anyone in the club.

your intercooler connects to what with who and which type of epoxy?
I know the purpose of 2 of the 3 pedals under that little wheel thingy, (one makes you go fast, the other is used to change gears to enable you to go weee fast) and I know what that little thing sticking up out of the center console does. Thats about it