[b]SUMMARY OF MARCH 1 SOLO2 PLANNING COMMITTEE MEETING[/b]

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zoomzoom
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Location: Springfield

[b]SUMMARY OF MARCH 1 SOLO2 PLANNING COMMITTEE MEETING[/b]

Post by zoomzoom » Sat Mar 01, 2008 7:13 pm

SUMMARY OF MARCH 1 SOLO2 PLANNING COMMITTEE MEETING

ATTENDING: Jonathan F, Curtis W (and son), Jim R, Matt G, Scott M, Nick S, Don P, Chuck B

PRICE CUTTER PARKING LOT UPDATE
There is a big pothole on the back part of the lot, so this year's events will be staged in the rear for safety reasons.

DISCUSSED IMPROVING THE FLOW OF EVENTS
1. Waiver station -- Organize lot such that cars will pass through a Waiver station near the entrance of PCP. We'll staff this with two persons so drivers won't (hopefully) have to leave their vehicles. Have registration packets for non-members/novices. Pass out tech inspection cards.
2. Cars proceed to staging area for tire changes, car prep, etc.
3. Tech Inspection as usual.
4. Registration Trailer -- Staff with more people. Request authorization from board to purchase network capable software upgrade + additional laptop + laser printer, to eliminate registration bottleneck that always seems to occur.
5. Typical drivers meeting.
6. Stay on schedule.

OUR GOAL
Better staffing and organization for more runs per heat.

ASSIGNMENTS FOR MARCH 9 EVENT
Event Chair -- Jonathan F
Course Designer -- Jim R
Joint Chiefs of Registration, Worker Assignments, and Trailer Operations -- Matt G and Scott M.
Waiver Station a.m. -- Chuck B and Don P
Solo Safety Steward and Trainees -- Bobby J and Trainees TBD
Trailer at Lot by 7:00 am -- Curtis W
Novice Mentor -- TBD on site

TO BE REQUESTED AT MARCH 4 OMR BOARD MEETING
1. Network capable software upgrade (same software, new version) to speed up registration process.
2. Additional laptop purchase (to support the above).
3. Laser printer purchase (provide printouts of driver results).
4. Inexpensive thumb drive (for backup).
5. Determine final fee schedule for 2008 events.
6. Approve new member & novice registration packet materials.
7. Decision on moving up event start time by 30 minutes.
8. Confirm decision to supply only bottled water this year (no soda).
9. Something about supplemental rule approval???????

OTHER MISCELLANEOUS ITEMS
1. Curtis W committed to having the trailer to the lot by 7:00 am. W need more drivers to show up at 7:00 am and help set up.
2. Chuck B to contact possible food vendors about selling lunch on site. Domino's Pizza was mentioned as a possibility.
3. Jonathan provided software training. Jonathan is the only person who has fully managed a complete event with this software, so he'll be badly missed during this year's events.
4. Jonathan was to check with Ben concerning the creation of an online registration feature on the existing website.
5. We'll be cleaning the trailer and testing the timing equipment on Saturday, March 8th at 1:00 pm. Address: 3103 N Bobwhite in Ozark.
6. If two drivers are running the same car, they need to be in opposite heats, as this created timing software difficulties in 2007, due to drivers forgetting to change numbers between runs.
7. Matt G is going to experiment with a transmitter to broadcast times over car radios.

SUMMARY
The meeting was productive, but still have quite a bit to accomplish. The AX committee would greatly appreciate wider involvement in working this year's events. The trailer will be at the lot at 7:00 am. Better preparation will translate to more seat time.

Chuck B, Secretary at Large

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JimR
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Post by JimR » Sat Mar 01, 2008 8:15 pm

I drove by the site after the meeting and spent half an hour checking it on foot and driving around. The lot is still usable, and we can plot courses on it. However, the back section of the "L" has some new, err, features that will limit course design.

We became familiar with the crater in the far corner last season, and it's worse, if anything. Two more watch-out points are out there now. The most concerning is a pair of ruts from repeated truck use sitting halfway between the white/blue metal shed and the grassy embankment. The other must-miss is a circular hole/dip about 1.5ft in diameter in the middle of the back section.

The back section never lent itself to a lot of variety, but it will be more limited now. I'm going to try and put down a fun, high-flow course, but drivers should be patient with the fact that some course elements back there may have to repeat from event to event.

We will have paddock at the opposite end of the site in March, but I think we may be able to run some courses at the usual end with careful course planning. Maybe I'm optimistic, but all the SSS and SSS-to-be can give it a look.
Jim Rowland - Your friendly OMR volunteer at large
'92 Sentra SE-R / '15 FR-S / '04 Silverado HD

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