Minutes of the Ozark Mountain Region SCCA Board of Directors meeting of Sept. 8, 2015.  Members present: Assist. RE Justin Huffman, Matt Longpine, Bud Weeks, Scott Woosley, Sam Henry, and Justin Andrews, plus 7 other members and guests.
 
Call to order Justin H.
 
Secretary's report: motion to waive the reading of the minutes by Sam, second by Scott.  Passed.
 
Treasurer's report: motion to waive the reading of the minutes, since the information is not presently available, by Matt, second by Sam.  Passed.  Balance will be posted in the minutes when it is available.
 
National SCCA convention will be in Las Vegas and Sam plans to attend.
 
BOD communication: one BOD member may not be getting omrboard emails.  Matt to check.
 
Solo report: last event was good.  Next event on Sept. 20.  Bud will do course.  Justin A. offered (80%) to come to event early to move trailer for set-up.  Scott updated the membership plan for new members.  He says 2 people have applied for membership.  Discussion of cut-off date for inclusion for year-end awards.  Consensus was that anyone who is a member by the last event would qualify for this year's awards.
 
Solo Supplementals:  Sam brought up that for Autocrosser of the Year Award it is not specified that each participant can use only his top 6 finishes, and that that should be clarified.
Motion to establish that only the top 6 finishes, just as it is specified for class awards, can be used for AXOY points by Sam, second by Bud.  Passed.
 
Rallycross report: last event had to be cancelled due to low attendance.  Next event will be a joint event with NEOKLA Region on Oct. 25.  There was discussion of the reason for low attendance.
 
Justin H. suggested that OMR make some new T-shirts using the new logo.  Consensus was that this was a good idea and Justin will get price quotes.
 
Year-end awards: OMR plans to have calendars with photos of the top 12 in points in PAX for AXOY as part of the awards.  It was suggested that we could have some extras that could be used as door prizes.  Justin H. will check with Mickey about photos.
 
OMR bylaws: follow-up on updating the OMR bylaws which Sam sent to Bud to comment on and then to Justin A. to put into useable format.
Motion to approve the updated bylaws and for Justin A. to incorporate the suggestions by Sam and Bud by Justin A., second by Matt.  Passed.
 
Discussion of the OMR newsletter and communication within OMR.  It was discussed that OMR used to have a print newsletter that had results and stories of events.  With the advent of digital communication, a print newsletter has become less important.  But it was discussed what kind of communication should be done to reach OMR members and potential members; whether an updated print newsletter could be helpful and/or giving greater attention to sending out emails to members and potential members, perhaps with links, about OMR events.
 
Social events: Consensus was to have a social gathering centered around watching the runoffs at Daytona, and consensus appeared to be that Friday evening, Sept. 25, would be a good time since the Spec Miata class will be running.  Justin H. will check if he has adequate streaming capability.  OMR members and guests will be invited. 
Motion to allow OMR to fund an adequate amount of pizza and beverages for the social gathering by Matt, second by Justin H.  Passed.
 
Also, planning for the Traveling Tombstone Trophy should begin.  It is thought that Mark Foley might be interested in hosting the rally and that will be checked.
 
Motion to adjourn by Justin H., second by Matt.  Passed.
 
 
Submitted by Bud Weeks, Ozark Mountain Region SCCA Secretary
Sept. 9, 2015